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Meeting Room Policy

 

Meeting Room Policy

The Palermo Community Library welcomes public use of its meeting facilities. Use of the public meeting room by any group signifies acceptance of the terms of this policy.

The fact that a group is permitted to meet at the Palermo Community Library does not in any way constitute an endorsement of the group’s policies and beliefs.

Advertisements for meetings held in the Library may not be displayed in such a manner as to suggest Library sponsorship.

The Meeting Room is not available for commercial purposes, solicitations, fund raising or sale of items.

There is no charge for meeting room use. Donations are gladly accepted.

 Smoking, tobacco use and alcoholic beverages are not allowed.

Requests for use of the meeting room may be made in person, by telephone, by email or in writing. Requests will be honored on a first-come, first-served basis.

When making a reservation please provide:

Name of organization

Name, address, and telephone number of the responsible person

Total number of persons expected to attend

Notice of cancellation should be made as soon as possible.

Groups may not assign their reservations to other groups.

The meeting room may not be reserved for social gatherings such as showers, birthday parties, dances, etc. or for religious services.

The individual making the reservation, as well as the membership of the group as a whole, will be held responsible for any and all damages that may occur as a result of the use of the facilities.

Permission to use the meeting room may be withheld from groups failing to comply with the Meeting Room Policy and from any group that damages the room, carpet, equipment or furniture, or causes a disturbance.

Please leave the meeting room as it is found.  If the furniture is rearranged, it should be returned to the original arrangement at the end of the meeting.

Supplies for simple refreshments such as cups, plates, napkins, etc. must be provided by the group or organization.  All trash resulting from the serving of refreshments must be removed by the organization.

Questions not covered in this policy should be referred to the Board of Directors.

Approved and signed by the Board of Directors of the Palermo Community Library on 1/5/2015.